Payroll Service Deutschland: Was moderne Anbieter leisten

Feb 9, 2026

Payroll Service in Deutschland gesucht? Erfahren Sie, was moderne Anbieter leisten, welche Technologien sie nutzen und worauf Sie bei der Auswahl achten sollten.

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Infografik Payroll Service Deutschland: Leistungsspektrum von Basisabrechnung bis KI-Automatisierung mit Technologie-Trends

Der Begriff "Payroll Service" klingt nach amerikanischem Startup-Sprech. Dabei beschreibt er etwas sehr Praktisches: Einen Dienstleister, der Ihnen die Lohnabrechnung abnimmt. Komplett oder teilweise, mit oder ohne Software, klassisch oder KI-gestützt.

Dieser Artikel erklärt, was Payroll Services in Deutschland konkret leisten, welche Technologien moderne Anbieter einsetzen und wie Sie den richtigen Partner für Ihre Anforderungen finden.

Was ist ein Payroll Service?

Ein Payroll Service ist ein externer Dienstleister, der die Lohn- und Gehaltsabrechnung für Unternehmen übernimmt. Der englische Begriff hat sich auch in Deutschland etabliert, obwohl "Lohnabrechnungs-Dienstleister" dasselbe meint.

Kernleistungen

  • Berechnung: Brutto-Netto-Rechnung für jeden Mitarbeiter

  • Meldungen: Sozialversicherungs- und Steueranmeldungen

  • Dokumentation: Lohnabrechnungen, Lohnkonten, Jahresabschluss

  • Bescheinigungen: Arbeitgeber- und Verdienstbescheinigungen

Leistungsspektrum moderner Payroll-Anbieter

BASIS: Abrechnung, Meldungen

ERWEITERT: Bescheinigungen, Support

PREMIUM: KI, Self-Service, API

Technologie-Trends im Payroll-Markt

Trend 1: KI und Automatisierung

Was KI heute kann: Dokumentenerkennung, Plausibilitätsprüfung, automatische Klassifizierung. Bei project b. heißt die KI-Assistentin RITA. Sie übernimmt die Vorerfassung, aber die finale Freigabe liegt immer beim Menschen.

Trend 2: Cloud und Plattformen

Vorteile der Cloud: Zugriff von überall, automatische Updates, Skalierbarkeit, professionelle Datensicherheit. Achten Sie auf ISO 27001-Zertifizierung und Hosting in Deutschland.

Trend 3: Integration statt Insellösung

Moderne Anbieter integrieren sich nahtlos: DATEV-Anbindung, HR-System-Integration, Zeiterfassung, Buchhaltung. project b. versteht sich als Vorsystem, nicht als Ersatz.

Compliance und Datenschutz in Deutschland

DSGVO-Konformität

Die Lohnabrechnung verarbeitet hochsensible personenbezogene Daten. Ein Payroll Service muss Auftragsverarbeitungsvertrag, technische und organisatorische Maßnahmen, Löschkonzepte und Zugriffskontrollen nachweisen können.

Aufbewahrungspflichten

Dokumentenart

Aufbewahrungsfrist

Lohnkonten

6 Jahre

Lohnabrechnungen

6 Jahre

Beitragsnachweise

5 Jahre

Buchungsbelege

10 Jahre

Auswahlkriterien für den deutschen Markt

  1. Deutsche Expertise: Sitz oder starke Präsenz in Deutschland, muttersprachlicher Support

  2. Zertifizierungen: ISO 27001, DSGVO-Konformität, Hosting in Deutschland/EU

  3. Technologie-Stand: API für Integrationen, KI-Einsatz, Mitarbeiterportal

  4. Preistransparenz: Keine versteckten Kosten, keine Mindestvertragslaufzeiten

  5. Skalierbarkeit: Staffelpreise bei steigendem Volumen

  6. Service-Qualität: Fester Ansprechpartner, schnelle Reaktionszeiten

Payroll Service vs. Inhouse: Die ehrliche Rechnung

Kostenart

Inhouse (50 MA)

Payroll Service (50 MA)

Personalkosten

15.000-25.000 EUR/Jahr

-

Software-Lizenzen

2.000-5.000 EUR/Jahr

-

Schulungen

1.000-2.000 EUR/Jahr

-

Service-Gebühren

-

9.000-12.000 EUR/Jahr

Gesamt

18.000-32.000 EUR

9.000-12.000 EUR

project b.: Der Payroll Service für Deutschland

Platform: Für alle, die selbst abrechnen

RITA übernimmt die Vorerfassung, das Cockpit gibt Übersicht, DATEV-Integration ohne Medienbrüche. Ergebnis: Bis zu 70% Zeitersparnis bei Routineaufgaben.

Payroll by project b.: Für alle, die auslagern wollen

Erfahrene Partner aus dem Netzwerk übernehmen die komplette Abrechnung. Ergebnis: Null interner Aufwand.

ISO 27001:2022

Geprüfte Informationssicherheit

DSGVO-konform

Hosting in Deutschland

Setup in 30 Min.

Schneller Start ohne Projektaufwand

Keine Mindestlaufzeit

Flexibilität ohne Lock-in

DATEV-Vorsystem

Passt in bestehende Infrastruktur

KI-Assistentin RITA

Automatisierung mit menschlicher Kontrolle

Was kostet ein Payroll Service pro Mitarbeiter?

Rechnen Sie mit 10-25 EUR pro Mitarbeiter und Monat. Der genaue Preis hängt von Unternehmensgröße, Komplexität und Leistungsumfang ab. Bei größeren Mitarbeiterzahlen sinken die Stückkosten.

Wie lange dauert die Umstellung auf einen Payroll Service?

Die meisten Anbieter brauchen 2-4 Wochen für Einrichtung und Datenmigration. Bei project b. ist die Ersteinrichtung in 30 Minuten möglich. Die erste vollständige Abrechnung läuft im Folgemonat.

Muss ich mein DATEV-System aufgeben?

Nein. Gute Payroll Services integrieren sich als Vorsystem. Die Daten fließen durch den Payroll Service, werden aufbereitet und gehen dann an DATEV weiter. Ihr Steuerberater arbeitet wie gewohnt.

jane-doe

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